Best Medical Billing Software of 2026
Updated February 18, 2026 at 5:56 AM
Written by Lisa Morris
Associate Principal Analyst
Edited by Mehar Luthra
Team Lead, Content
Reviewed by Lexi Smith
Software Advisor
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- All Software
- Software Advice FrontRunners
- Popular Comparisons
- Buyer's Guide
- Frequently Asked Questions
Medical billing software helps healthcare providers and billing professionals automate the claims process, track payments from insurance companies, and manage patient billing. This software streamlines the revenue cycle by verifying insurance eligibility, ensuring coding accuracy, and reducing claim denials to improve practice cash flow. With over 200 tools covering varied operational models, integration needs, or regulatory contexts, choosing the right system can be daunting. To help you narrow it down, I worked with our medical billing software advisors to curate a list of recommended productsi and a list of the medical billing software FrontRunners based on user reviews. For further information, read my medical billing software buyer's guide.
Medical Billing Software
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Reviews: Sorts listings by the number of user reviews we have published, greatest to least.
Average Rating: Sorts listings by overall star rating based on user reviews, highest to lowest.
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CharmHealth is a comprehensive suite of healthcare solutions designed to streamline practice management, revenue cycle managemen...Read more about CharmHealth
CharmHealth's Best Rated Features
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CharmHealth's Worst Rated Features
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athenaOne is an integrated solution designed for healthcare practices, offering electronic health records, revenue cycle managem...Read more about athenaOne
athenaOne's Best Rated Features
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athenaOne's Worst Rated Features
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RXNT’s cloud-based, ONC-certified medical software—Billing, Practice Management, EHR, and more—improves clinical outcomes & reve...Read more about RXNT
RXNT's Best Rated Features
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RXNT's Worst Rated Features
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Tebra helps medical practices recover revenue lost to no-shows, slow reimbursements, and manual work. As an all-in-one platform...Read more about Tebra
Tebra's Best Rated Features
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Tebra's Worst Rated Features
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Nextech is redefining what’s possible in specialty healthcare. As an award-winning technology partner for specialty practices an...Read more about Nextech EHR & PM
Nextech EHR & PM's Best Rated Features
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Nextech EHR & PM's Worst Rated Features
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Software Advice FrontRunners 2026
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Best for Customer Satisfaction
Jane
Of the products listed on our FrontRunners report, Jane is the highest rated for customer satisfaction out of the most popular tools.
Jane is best suited for practices prioritizing customer satisfaction, including clinics seeking a reliable, user-friendly platform for patient management and billing. Our reviewers say Jane’s responsive support team, intuitive onboarding, and customizable features make daily operations and client communication more efficient.
- Reviewers Perspective
"The team at Jane is always working above and beyond to make changes and work with those who use their software to improve, fix and grow the software in ways that actually work."
MYMorgan Young
Administrator
Used for 2+ years
We analyzed 327 verified user reviews for Jane to find out what actual users really think.
Clinic Management
Clinics use Jane to manage operations, automate tasks, and support multidisciplinary teams. The platform adapts to various practice types, improving efficiency for clinicians and admin staff.Patient Management
Practices leverage Jane for online booking, customizable notes, and secure telemedicine. The design supports efficient, personalized care while reducing administrative burdens.Ease of Use
Staff learn Jane quickly using tutorials and guides. The platform streamlines scheduling, documentation, and admin work, accessible for both tech-savvy and less experienced users. - Key FeaturesJane's scoreCategory average
Billing & Invoicing
4.594.28 category average
Charting
4.734.46 category average
HIPAA Compliant
4.884.75 category average
- Screenshots
Best for Quick Adoption/Easy Adoption
ModMed
Of the products listed on our FrontRunners report, ModMed is the highest rated for its ease of adoption out of the most popular tools.
ModMed is ideal for organizations seeking quick adoption, especially small medical and dermatology practices transitioning from paper or other EMRs. Our reviewers point out that its intuitive iPad interface, robust training resources, and supportive onboarding help staff of all experience levels become proficient quickly.
- Reviewers Perspective
"It has made charging patients so much easier. Because of the ease, you can spend more time focusing on patients and less time in an iPad."
TKTracy K
Office Manager
Used for 2+ years
We analyzed 239 verified user reviews for ModMed to find out what actual users really think.
Ease of Use
Staff can access patient information, manage check-ins, and complete charting efficiently. ModMed streamlines daily tasks, supporting both staff and patient needs across devices.Customer Support
Support teams address onboarding and troubleshooting quickly. Users value easy access to help and company willingness to listen to suggestions, though some report inconsistent experiences.Training and Learning Curve
New hires use webinars, videos, and hands-on sessions to learn ModMed. Even staff without medical experience adapt with minimal difficulty, aided by ongoing support and resources. - Key FeaturesModMed's scoreCategory average
Billing & Invoicing
4.514.28 category average
Charting
4.694.46 category average
HIPAA Compliant
4.864.75 category average
- Screenshots
Best for Customization
Epic
Epic is the most requested by users for customization out of the most popular tools, based on our analysis of Medical Billing products with the most market demand.
Epic is best for organizations that need extensive customization, such as large healthcare systems or multi-specialty practices. Our reviewers say Epic’s flexible templates, customizable charting, and ability to tailor workflows to organizational needs are standout benefits for complex environments.
- Reviewers Perspective
"It allows me to address patient concerns, chart and chat with co workers, there is built in support systems, different levels of affordability."
TTTory Twito
physician
Used for 2+ years
We analyzed 303 verified user reviews for Epic to find out what actual users really think.
Patient Charting
Clinicians document, review, and organize patient information using customizable templates and smart search tools. Epic supports efficient workflows and collaboration across care settings.Hospital Use
Hospitals use Epic to manage patient information and coordinate care across departments. The system’s wide adoption simplifies staff training and supports consistent workflows.Patient Information
Providers access medical histories, appointments, and documentation from one platform. Epic’s secure database supports communication and timely clinical decision-making. - Key FeaturesEpic's scoreCategory average
Billing & Invoicing
4.354.28 category average
Charting
4.554.46 category average
HIPAA Compliant
4.934.75 category average
- Screenshots
Best for User Interface
Carepatron
In our analysis of Medical Billing products with the most market demand, Carepatron is the highest rated for its user interface out of the most popular tools.
Carepatron is best for users who value a strong user interface, including solo practitioners and small clinics looking for an intuitive, easy-to-navigate platform. Our reviewers say the clean design, pre-made templates, and straightforward workflow help streamline daily tasks and improve practice organization.
- Reviewers Perspective
"I believe that this app has been very useful for healthcare professionals, the best feature so far has been the introduction of AI that helps with note taking. Once there are new options for note taking or the ability to record calls that may not be through video, it would also be helpful."
JSJoanna Stewart
Mental Health Therapist
Used for 6-12 months
We analyzed 303 verified user reviews for Carepatron to find out what actual users really think.
Patient Practice Management
Clinics use Carepatron to manage patient information, schedule appointments, and communicate securely. Adaptable features support solo practitioners and growing teams.Templates
Practitioners save time with Carepatron’s selection of templates for documentation. Customization supports consistent record-keeping and efficient workflows.Client Management
Practices streamline onboarding, document storage, and secure communication. Carepatron supports individualized care, though some want more flexibility in client-facing features. - Key FeaturesCarepatron's scoreCategory average
Billing & Invoicing
4.594.28 category average
Charting
4.424.46 category average
HIPAA Compliant
4.774.75 category average
- Screenshots
Best for Quick Implementation
Practice Better is the most requested by users for quick implementation out of the most popular tools.
Practice Better is best for teams needing quick implementation, such as nutrition and wellness practices seeking an all-in-one solution. Our reviewers say setup is straightforward, with helpful onboarding resources and easy-to-follow instructions that enable users to get started and manage clients efficiently.
- Reviewers Perspective
"I love that the platform has everything I need in one place: Booking, invoicing, charting, online course building and secure messaging with my clients. When I need to learn how to use something in the platform, the easy-to-follow instructions and videos are very helpful!"
PTPamela Tessmann
International Board Certified Lactation Consultant
Used for 1-2 years
We analyzed 73 verified user reviews for Practice Better to find out what actual users really think.
Client Scheduling
Practices consolidate appointment booking, client records, billing, and communication. The platform supports individual and group sessions, improving efficiency and record management.Ease of Use
Practitioners and clients navigate Practice Better easily. Helpful resources and quick guidance support new users, keeping operations organized and smooth.Practice Management
Health and wellness professionals use Practice Better for telehealth, client management, and protocol creation. The platform streamlines administrative tasks and supports professional growth. - Key FeaturesPractice Better's scoreCategory average
Billing & Invoicing
4.674.28 category average
Charting
4.744.46 category average
HIPAA Compliant
4.954.75 category average
- Screenshots
Best for Usability
DocVilla
Of the products listed on our FrontRunners report, DocVilla is the highest rated for its usability out of the most popular tools.
DocVilla is best for practices focused on usability, including clinics seeking an all-in-one EHR that is easy to learn and navigate. Our reviewers say the platform simplifies daily tasks, offers responsive support, and is accessible even for users with limited technical experience.
- Reviewers Perspective
"Simple to use, has everything is one place, lot of psych templates and also has the ability to create custom templates, customer service is super helpful."
LJLa’Risha Jeter
NP - Owner
Used for 6-12 months
We analyzed 68 verified user reviews for DocVilla to find out what actual users really think.
Medical Practice Management
Multi-specialty clinics and mental health providers use DocVilla’s templates and scheduling tools to streamline patient management, documentation, and resource sharing.Customer Support
Practices receive knowledgeable support during onboarding and training. DocVilla’s team is available even on weekends, resolving issues quickly and enhancing user experience.Features
Providers bundle codes, access cloud-based tools, and maintain strong security. DocVilla reduces reliance on multiple solutions, supporting efficient clinical workflows. - Key FeaturesDocVilla's scoreCategory average
Charting
4.984.46 category average
HIPAA Compliant
4.984.75 category average
- Screenshots
Most Used By Health, Wellness and Fitness
Healthie
In our analysis of Medical Billing products with the most market demand, Healthie is the most requested by users in health, wellness and fitness out of the most popular tools.
Healthie is most used by health, wellness, and fitness professionals, including nutritionists and health coaches managing growing or diverse practices. Our reviewers say Healthie’s ease of onboarding, customizable features, and efficient client management tools support both new and established practices.
- Reviewers Perspective
"Enjoying the interaction with clients as I look to scale more programs in the platform coming out of my beta testing with a small cohort of clients I'd like the way healthy is constantly adding more features. As a PT using Healthie, I'd also like to see more remote measuring outcome tools like 2D pose estimation for monitoring mobility and joint range of motion improvements."
DDDavid Dansereau
Owner
Used for 1-2 years
We analyzed 93 verified user reviews for Healthie to find out what actual users really think.
Client Support
Practices maintain secure communication and document sharing with Healthie’s client portal. Customizable forms and education modules streamline patient engagement and management.Practice Management
Healthcare providers use Healthie to organize scheduling, billing, and client records in one platform. The mobile app and support team help practices scale and maintain HIPAA compliance.Customization Options
Practitioners edit patient information, embed Healthie into websites, and use extensive templates. Customization improves workflow efficiency, though some want more flexibility. - Key FeaturesHealthie's scoreCategory average
Billing & Invoicing
4.304.28 category average
Charting
4.344.46 category average
HIPAA Compliant
4.674.75 category average
- Screenshots
Most Used By Mental Health Care
RXNT
Of the products listed on our FrontRunners report, RXNT is the most requested by users in mental health care out of the most popular tools.
RXNT is most used by mental health care providers who need efficient e-prescribing and charting. Our reviewers say the platform offers user-friendly templates, quick onboarding, and responsive customer support, making it easier to manage mental health workflows and documentation.
- Reviewers Perspective
"RXNT strikes a great balance between simplicity and functionality."
LALisa Abern
PMHNP
Used for 1-2 years
We analyzed 330 verified user reviews for RXNT to find out what actual users really think.
Ease of Use
Teams streamline workflow using RXNT’s clean design and customizable templates. The platform is accessible across devices, helping manage daily clinical tasks efficiently.E-Prescribing
Clinicians prescribe controlled substances electronically, maintain accurate records, and access prescribing tools from multiple devices. E-prescribing supports regulatory compliance and workflow efficiency.Training and Learning Curve
Staff use RXNT’s training resources and responsive support to onboard quickly. Even those with limited technical skills adapt, enabling smooth implementation for practices. - Key FeaturesRXNT's scoreCategory average
Billing & Invoicing
3.934.28 category average
Charting
4.144.46 category average
HIPAA Compliant
4.784.75 category average
- Screenshots
Most Rated for Enterprise
athenaOne
According to our user reviews, athenaOne is the most requested by enterprises out of the most popular tools.
athenaOne is most rated for enterprise organizations, such as large hospital systems and multi-location practices. Our reviewers point out that its robust scheduling, billing, and reporting features, along with a supportive user community, help streamline complex operations at scale.
- Reviewers Perspective
"AthenaOne is a highly convenient medical records platform that facilitates tracking patient information, scheduling appointments, diagnostic and procedural coding, as well as insurance billing and claims."
SMSabiha Mohiuddin
Physician
Used for 1-2 years
We analyzed 13 verified user reviews for athenaOne to find out what actual users really think.
- Key FeaturesathenaOne's scoreCategory average
Billing & Invoicing
4.094.28 category average
Charting
4.174.46 category average
HIPAA Compliant
4.694.75 category average
- Screenshots
Most Rated for SMBs
Tebra
According to our user reviews, Tebra is the most requested by small businesses out of the most popular tools.
Tebra is most rated for SMBs, making it a strong fit for small and midsize practices seeking accessible support and straightforward onboarding. Our reviewers say Tebra’s intuitive interface, comprehensive training resources, and responsive customer service make implementation and daily use manageable for smaller teams.
- Reviewers Perspective
"The user interface is intuitive and well-designed, making it a breeze for our staff to navigate and utilize its full potential."
CBColey Bennett
Administrator
Used for 2+ years
We analyzed 542 verified user reviews for Tebra to find out what actual users really think.
Ease of Use
Staff navigate Tebra’s layout easily, reducing time spent on administrative work. The design supports quick learning and efficient practice management.Training and Learning Curve
Teams use onboarding coaches, self-guided modules, and a library of videos to train at their own pace. Tebra’s resources support new and experienced EMR users.Customer Support
Onboarding specialists and support staff help resolve questions efficiently. Users access training videos, blogs, and user groups, though some report inconsistent follow-up. - Key FeaturesTebra's scoreCategory average
Billing & Invoicing
3.804.28 category average
Charting
3.714.46 category average
HIPAA Compliant
4.354.75 category average
- Screenshots
Remedly
- Reviewers Perspective
"I like it because you can have all the medical records of each patient in a very orderly manner so that when the patient is attended to, the service is faster and more professional."
DFDavid Fournier
Professional Nurse
Used for 1-2 years
We analyzed 60 verified user reviews for Remedly to find out what actual users really think.
Ease of Use
Staff use Remedly’s straightforward interface to streamline daily tasks. Quick access to information and manageable setup help teams adapt to new workflows with minimal friction.Patient Management
Healthcare providers organize medical records and documentation in Remedly. Appointment scheduling, billing, and patient engagement tools support accurate records and efficient communication.Scheduling
Practices book appointments and manage calendars using Remedly’s scheduling features. Self-scheduling options and platform integration reduce reliance on multiple systems. - Key FeaturesRemedly's scoreCategory average
Billing & Invoicing
4.474.28 category average
Charting
4.484.46 category average
HIPAA Compliant
4.724.75 category average
- Screenshots
- Reviewers Perspective
"The program is user friendly, it has help desk and written documents to help you learn how to perform a task"
LDLeZell Davis
Billing Manager
Used for 6-12 months
We analyzed 92 verified user reviews for CollaborateMD to find out what actual users really think.
Training and Learning Curve
Staff access CollaborateMD’s help desk, written guides, and learning center for onboarding. Comprehensive training resources ease the transition and enable confident use across teams.Implementation Support
Practices rely on CollaborateMD’s specialists for setup and transition. Unlimited assistance and progress monitoring help teams launch the software smoothly.Practice Management
Managers use CollaborateMD to handle high patient volumes and Medicare cases. The system’s layout and quick feedback implementation support workflow improvements for small and midsize practices. - Key FeaturesCollaborateMD's scoreCategory average
Billing & Invoicing
4.384.28 category average
HIPAA Compliant
4.704.75 category average
- Screenshots
CharmHealth
- Reviewers Perspective
"I have had a very positive experience with Charm and they have been very receptive to our ideas for additions that have helped customize our charting."
JWJulie Ward
Ops Manager
Used for 2+ years
We analyzed 107 verified user reviews for CharmHealth to find out what actual users really think.
Charting
Clinics create personalized chart templates and manage notes securely with CharmHealth. Accessing data from any device supports compliance and streamlines documentation for diverse practice needs.Charm
Practices implement CharmHealth for labs, billing, scheduling, and reporting. The platform’s device compatibility and adaptable pricing fit varying practice sizes and operational requirements.Customization
Teams adjust CharmHealth’s intake forms and automation to match their workflows. The intuitive interface supports efficient personalization for different practice types. - Key FeaturesCharmHealth's scoreCategory average
Billing & Invoicing
4.504.28 category average
Charting
4.124.46 category average
HIPAA Compliant
4.664.75 category average
- Screenshots
Practice EHR
- Reviewers Perspective
"The software is user-friendly, clean, and just overall great to use!"
FZFaalik Zahra
Manager
Used for 2+ years
We analyzed 66 verified user reviews for Practice EHR to find out what actual users really think.
Ease of Use
Staff navigate Practice EHR’s clean interface to complete tasks quickly. The dashboard and remote access features support efficient work across locations, minimizing downtime and simplifying daily operations.Customer Support
Teams rely on Practice EHR’s support for prompt issue resolution. Support staff regularly check in, address adjustment requests, and provide clear answers, helping practices manage billing and technical concerns.Patient Scheduling
Front office staff use Practice EHR’s scheduling tools to set appointments and reminders via text and email. Customization options streamline booking, though limitations in templates and visibility can affect workflow. - Key FeaturesPractice EHR's scoreCategory average
Charting
4.404.46 category average
HIPAA Compliant
4.954.75 category average
- Screenshots
CureMD
- Reviewers Perspective
"It has brought me more structure in the organization of patient information and communication, which in my case is important when I coordinate cases of medical assistance in a time crisis."
HLHikmet Labter
Medical Assistance Specialist
Used for 2+ years
We analyzed 11 verified user reviews for CureMD to find out what actual users really think.
- Key FeaturesCureMD's scoreCategory average
Billing & Invoicing
4.04.28 category average
Charting
3.754.46 category average
HIPAA Compliant
4.404.75 category average
- Screenshots
- Reviewers Perspective
"Thanks for the service, Claims Management is one of the best review section, and electronic remittance review and detailed EOB can be review to understand the transactions."
DSDevaraj Subiramani
Billing Manager
Used for 2+ years
We analyzed 50 verified user reviews for Service Center to find out what actual users really think.
- Screenshots
Nexus EHR
- Reviewers Perspective
"Perhaps the single greatest feature that we love about Nexus EHR is our ability to personalize the software program to meet our individual provider and specialty practice needs!"
CGCynthia Garrett
Practice Administrator
Used for 2+ years
We analyzed 32 verified user reviews for Nexus EHR to find out what actual users really think.
- Key FeaturesNexus EHR's scoreCategory average
Charting
4.734.46 category average
HIPAA Compliant
4.544.75 category average
- Screenshots
MDnet EHR
- Reviewers Perspective
We analyzed 13 verified user reviews for MDnet EHR to find out what actual users really think.
- Key FeaturesMDnet EHR's scoreCategory average
Billing & Invoicing
4.604.28 category average
Charting
4.534.46 category average
HIPAA Compliant
4.604.75 category average
- Screenshots
Methodology
The research for the best medical billing software list was conducted in October 2025. We evaluated data (user reviews and demand signals) from the past 24 months as of the research date. Read the complete methodology.
Popular Medical Billing Comparisons
Buyer's Guide
This detailed guide will help you find and buy the right medical billing software for you and your business.
Last Updated on January 27, 2025What is medical billing software?
Medical billing software is used by healthcare providers to automate their manual billing tasks, such as verifying patients’ insurance, processing and submitting claims, processing payments, and following up on denied claims. The software helps providers increase their collections by avoiding repetitive and cumbersome administrative tasks.
The software can be purchased either as a standalone system; as an integrated part of an electronic health records (EHR) solution; or as an integrated part of a practice management suite.
Medical billing software automates repetitive and error-prone billing tasks. It helps medical offices:
Increase collections
Code claims properly
Verify patients’ insurance coverage
Post payments and EOBs
Provide reports on collections and rejections
Claim Status Dashboard in MediTouch by HealthFusion
There are hundreds of computerized medical billing systems on the market and they range from functionally simple to very sophisticated. The most basic systems help providers generate paper statements based on demographics and billing codes input by the user. Additionally, medical office billing software allows providers to submit claims electronically, scrub claims, post payments, pull advanced reports and more.
In this guide we discuss the following:
What is Medical Billing Software?
Common Features of Medical Billing Software
Benefits of Medical Billing Software
Popular Medical Billing Software Comparisons
Common Features of Medical Billing Software
When comparing different medical billing software, it’s helpful to have an understanding of the common features offered with this software. Here are some of the features you can typically expect in a medical billing system:
Claims processing | Automates the process of creating, submitting, tracking, and processing medical insurance claims in order to collect payment from providers. |
Claims scrubbing | Run claims through an auditing procedure before submitting them to find and correct any errors in coding. This feature helps reduce denied or rejected claims and increase approval rates. |
Insurance verification | Checks patient insurance eligibility ahead of appointments to ensure procedures and services will be covered by patient insurance. |
What Type of Buyer Are You?
Most practices we speak with match one of these common buyer types:
Inpatient care providers. This category of buyer includes hospitals and long-term care facilities that need to submit claims using UB-04 forms. This type of form typically requires a system designed for inpatient billing, although some outpatient healthcare billing software systems do have a module for UB-04 billing.
Outpatient care providers. This category is made up of the private practices that submit claims on the CMS-1500 forms. These buyers need to submit electronic claims to Medicare, Medicaid and private insurance companies using Medicare billing software/Medicaid billing software. Software needs do not vary much by size of organization, although larger organizations will need a more robust, scalable medical insurance billing software program.
Specialists. Specialists such as chiropractors, naturopathic doctors and mental health providers of varying designations typically see patients that pay directly via cash or credit card. Moreover, their patients typically do not submit many (if any) claims to insurance companies or government payers. As a result, these providers have more lightweight needs.
Outsourced billing services. These buyers are third-party companies that submit claims on behalf of providers. They are typically paid a percentage of collections by providers. They have similar functional requirements to their respective provider clients, but may require a very broad, flexible system if they bill for clients of varying specialties or types of care.
Integrated suite buyers. These buyers require billing functionality, but would rather implement one integrated suite for scheduling and EMR. Their vendor selections are often driven by the EMR functionality, since most integrated systems are differentiated by their EMR offering, not their billing modules.
Benefits and Potential Issues
Billing software is an integral part of the overall revenue cycle management process. Billing and other administrative tasks are notoriously paper-laden and cumbersome. A modern medical billing software system allows billers to be as efficient as possible at coding, submitting and following up on claims.
Moreover, staff will find that medical billing and coding software helps them code claims accurately to avoid errors. As a result, most providers find their collection rates increase when going from manually submitting claims to using medical claim software.
Finally, advanced reporting tools typically provide insights that are tough to gain without a medical billing solution. By collecting important data around claims and payers, such as which claims get rejected most often and which payers pay the slowest, providers can make data-driven decisions to improve collections.
Most practices and billing services we speak with face a common set of billing challenges, and consequently, they’re considering purchasing (or replacing) software to address those challenges. Here are common scenarios we often hear about during our phone consultations:
Transitioning from paper claims. Typically, solo or small practices are making the move from paper claims to an electronic system (though that is not always the case). They have a difficult time keeping track of patients and who owes what. They will implement medical billing software for the first time to reduce paperwork, track all data in a central place and improve efficiency overall.
Bringing billing in-house. Another common scenario, most practices choose to bring billing in house—as opposed to outsourcing to a third-party service—to cut costs, have more control of their billing and accounts receivable and get everything centrally located.
Replacing antiquated software. Finally, offices replacing their existing system do so because it’s outdated and expensive to maintain, it doesn’t meet their technical requirements (e.g., integration with electronic medical record software) or they have a difficult time using it. In this scenario, Web-based medical billing software is an attractive option because it’s modern and easy to use, costs less up front and updates automatically as vendors release new versions and enhancements.
Medical Coding Software
Many medical billing software solutions include functionality that enables HIPAA-compliant medical coding. Users can enter procedure and diagnosis codes and even look up codes online to find the correct ones. This capability allows users to file and track claims more easily and helps in the tracking of data over time. Many medical billing software solutions will also update codes automatically to ensure the accurate ones are always being used.
Costs and Return on Investment
The prices of medical billing software programs often depend on the application’s deployment model. On-premise systems will require upfront costs for licenses, servers and other necessary hardware, setup and training. Buyers of on-premise systems will also need to pay ongoing maintenance and support fees, which are typically 15-20 percent of the upfront licensing costs.
Software-as-a-Service (SaaS) applications typically require lower upfront costs and ongoing monthly fees that cover licensing, support and upgrades. Finally, there are free medical billing software options that are supported by alternative revenue streams, such as advertising.
Most buyers who have successfully implemented systems will be able to generate returns on their investments through improved accuracy of filings, improved billing efficiency, and subsequently, increased collections.
Collections Management in Kareo speeds payment
Important Considerations
Integrated suites vs. stand-alone billing solutions. Buyers will need to decide if they want to implement a standalone system, a system integrated with patient scheduling (typically called “practice management”) or a fully integrated billing, scheduling and electronic medical records (EMR) system. Many vendors such as AdvancedMD and NueMD offer all three options. Medical billing solutions have long been the only or primary applications used in many doctors’ offices, and they are usually the first systems new practices will implement. Despite government legislation requiring the adoption of EMRs, we still hear from many practices looking for standalone billing or practice management systems.
On-premise vs. Web-based. SaaS or Web-based medical billing systems have become very popular and comprise well over 50 percent of new solution sales. Low upfront costs, greater accessibility and little to no IT requirements are contributing factors to so many buyers preferring Web-based systems. Assuming buyers have reliable Internet access, we typically recommend they consider these programs.
Security. A primary concern we hear from buyers regards data security. Since medical billing involves the storage and transmission of so much sensitive patient data, buyers will want to make sure they implement a secure system. Vendors are well aware of this need and offer HIPAA-compliant systems.
User adoption. Usability tends to be more a function of the end user and how the system is configured than the medical claims software itself. Users with medical experience can typically adopt most systems quickly. Many complaints regarding usability tend to be related to setup and maintenance of servers and other hardware, not the applications themselves.
Popular Medical Billing Software Comparisons
Practice Fusion vs NextGen Office
Medical Billing FAQs
- What is the difference between medical billing and practice management software?
The main difference between medical billing and [practice management](https://www.softwareadvice.com/medical/practice-management-softwareity. Medical billing software handles patient billing, insurance claims, and payments, while practice management software manages broader tasks like scheduling and administration—some platforms combine both for an all-in-one solution.
- What is the best medical billing software?
The best medical billing, based on Medical Billing FrontRunners highest overall user ratings.
- What are the three types of medical billing systems?
Closed medical billing systems, open billing systems, and isolated billing systems are the three main types of medical billing systems.
- What does medical billing software do?
Medical billing software automates the process of submitting insurance claims and tracking payments for healthcare services.
- What is the cost of medical billing software?
As of January 2026, entry-level plans for [medical billing](https://www.softwareadvice.com/medical/medical-billing-so start at around $11 per provider, per month, while comprehensive solutions with advanced functionality can exceed $319 per provider, per month. Pricing varies by vendor and feature set, and many providers offer free trials or tiered pricing for different practice sizes.